Job Scope

Ensure smooth day-to-day office operations while supporting top management, coordinating company-wide events, and driving employee engagement activities that strengthen company culture.

Job Responsibilities

Office Operations & Administration:

• Manage daily office operations to ensure a professional, efficient, and well-organized workplace
• Oversee office facilities, supplies, vendors, and service providers
• Ensure office policies, procedures, and safety standards are followed
• Handle administrative documentation and office-related records

Company Events & Engagement:

• Lead and coordinate company-wide events (e.g. town halls, celebrations, employee activities)
• Work closely with HR and relevant teams to plan and execute engagement initiatives
• Manage event logistics, budgets, vendors, and post-event evaluation
• Ensure events reflect company culture and values

Executive Coordination & Project Follow-up:

• Coordinate closely with top management on meetings, schedules, and key discussions
• Prepare meeting agendas, materials, and minutes
• Track action items and follow up on assigned projects to ensure timely completion
• Act as a communication bridge between management and internal stakeholders

Executive Coordination:

• Coordinate meetings between the regional team and local leadership teams, including scheduling, agendas, and materials preparation.
• Serve as a communication bridge between the Managing Director and local teams, ensuring clear, timely, and accurate information flow

Requirements

Experience:

• Minimum 5 years of experience in office management, administration, executive assistant, or similar roles.
• Good at English, able to work confidently with senior management
• High level of organization, accuracy, and attention to detail
• Experience in company events or employee engagement activities
• Ability to handle confidential information with professionalism
• Proactive, service-oriented mindset with strong ownership

Benefit package: